Commercial HVAC lead generation
Residential calls keep the trucks busy in July and January. The revenue that pays the bills in the quiet months is commercial: property managers, offices, restaurants, apartments, churches, and schools that want a contractor on contract, not a one-time visit.
Most HVAC owners know that. Almost none have time to find those accounts between emergency calls.
Apex Agents is a commercial lead finder for HVAC contractors. It scouts commercial prospects in your market, scores each one on 9 public signals, and drafts outreach that mentions something real about them. You approve every message before it goes out. Apex Agents is built in Indianapolis by a local business owner, for HVAC owners who want more commercial accounts.
No credit card required.
Commercial maintenance agreements are the steady work. Finding them is not.
After a full day on residential calls, nobody sits down to research property managers, check their Google listings, and write a first email. Spreadsheets go stale. Follow-ups get forgotten. The shops that already have commercial accounts win more of them, and everyone else stays stuck on seasonal residential.
Buying more homeowner leads does not fix that. You need a short list of commercial prospects worth a conversation, and a way to reach them without hiring a salesperson.
Three steps. You stay in control of what gets sent.
Point Apex at the niches you want: property management companies, apartment communities, restaurants, offices, churches, schools, and other local businesses that need heating and cooling on a schedule. Agents look for listings in your city and radius, enrich each one with public data, and keep the queue current as listings change.
Leads land on a 0 to 200+ scale. The nine inputs are why the highest-value prospects rise and the rest stay out of your way:
For an HVAC shop chasing commercial work, that means a property manager with a thin or quiet listing can be a different conversation than one that already looks polished. The score is a reason to prioritize, not a claim about how they run their buildings.
The builder drafts a tailored first message for each lead. It can reference what is actually on their listing: rating, review count, missing photos or hours, and obvious gaps. Not a mail-merge first name and a generic claim.
You review, edit, or hold every draft from the dashboard. Approved outreach goes out on a schedule. Replies land where you already work. You step in when a prospect wants a conversation. Follow-ups are part of the same loop, so nothing relies on you remembering to nudge someone at 9 p.m..
Apex is not "more homeowner leads." It is a commercial HVAC prospecting tool for small contractors, aimed at the accounts that turn into maintenance agreements:
Configure the niches and cities you serve. The agents keep scouting. You spend time closing, not hunting.
Use this as a shape, not a script. Replace brackets with details from the prospect's public listing. Never invent facts.
Subject: HVAC maintenance for [Property / Building name]
Hi [Name],
I run an HVAC company that serves commercial and multi-family buildings in [City]. I noticed [one true thing from their listing: for example, a thin review history, missing hours, or no website].
If you are looking for a contractor for seasonal maintenance or after-hours calls, I would like to introduce our team. Happy to send a short overview of how we work with property managers.
[Your name] [Your company] [Phone]
Apex drafts messages in this spirit from the listing data. You edit them so they sound like you.
Apex Agents is built in Indianapolis by a local business owner, for trade companies that want more commercial accounts. Founding users get the full scouting, scoring, and outreach loop from day one: not a demo that falls apart after signup.
We are in early access. Founding users get direct access to the team and input on the roadmap.
Start with the Free Trial tier: 3 days, no credit card required.
Free Trial
$0 for 3 days
100 AI messages. No credit card required.
Premium
$29 / month
For individuals and small teams
Pro
$99 / month
For power users and growing businesses
Full plan details: Pricing
Questions about billing or cancellations: apexagents@mail.grokbot.com
Yes. The point of Apex for HVAC is to help you add commercial accounts (property managers, offices, restaurants, and similar), not to replace residential calls. If you only want more homeowner leads, this is not the right tool.
Yes. You review, edit, or hold drafts from the dashboard. Nothing goes out without your approval.
You configure the niches and cities you serve. Apex is built for local service businesses, not national spray-and-pray lists.
You are responsible for how you use outreach. In the U.S., commercial email to business addresses generally requires an accurate subject line, a physical mailing address, and a working way to opt out (CAN-SPAM). Apex drafts messages; you decide what to send and stay compliant.
You will be prompted to upgrade to a paid plan. Your data stays. You can upgrade anytime. For cancellations or billing questions, email apexagents@mail.grokbot.com.
Yes. For now, cancellations are handled by email at apexagents@mail.grokbot.com.
If winning commercial HVAC work is on your list and prospecting never makes it onto the calendar, try Apex for 3 days. No credit card. Approve every message yourself.
More detail: How it works · Pricing · Fleet accounts for auto repair shops · How to get commercial HVAC accounts in Indianapolis